Privacy Policy
Last updated: 5th July 2025

At Notley Tythe Barn, we are committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use, and store information you provide to us through our website, www.notleyfarm.co.uk.

1. Who We Are

This website is operated by Notley Tythe Barn, a wedding venue located in Buckinghamshire, UK.

‍Contact details:
Notley Tythe Barn, Long Crendon, Buckinghamshire, HP18 9ER
weddings@notleyfarm.co.uk

We are the “data controller” of any personal data you provide.

2. What Data We Collect

We may collect and store the following personal information when you use our website, quote builder, or appointment booking system:
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Your full name
Your partner’s name
Email address
Phone number
Wedding date or event preferences
Any comments or notes you submit
Technical data such as your IP address, browser type, and how you interact with our website (via cookies)

3. How We Collect Your Data

We collect your data in the following ways:

When you use our Build-a-Quote tool (powered by InteractiveCalculator.com)
When you book a venue viewing via CozyCal
‍When you contact us directly through our website
Automatically, through cookies and analytics tools (see section 6)

4. How We Process and Store Your Data

When you submit your information through our website — for example, by using our online quote generator (Interactive Calculator) or booking a viewing (CozyCal) — your data is securely transmitted and processed through Zapier, a data automation service. This enables us to streamline our customer service by storing your information in a Google Sheet hosted within our secure Google Workspace account.Data collected may include: your name, partner’s name, email address, phone number, wedding date, and any preferences submitted via the quote generator. Access to this data is strictly limited to authorized staff members and is not shared with third parties for marketing purposes without your consent. All services involved (Zapier, Google, CozyCal, and Interactive Calculator) have their own data protection safeguards in place and are committed to GDPR compliance.

5. How We Use Your Data

We use your personal data to:

Provide you with a personalised quote
Manage and confirm your appointment bookings
Respond to your questions and enquiries
Follow up with you via email or phone about your interest in our venue
Improve our website experience through anonymous usage tracking
We do not sell or share your personal data for third-party marketing purposes.

6. Legal Bases for Processing

We process your data under the following lawful bases:

‍Consent – when you submit your data to request a quote or book a viewing
‍Legitimate interests – to follow up after your enquiry and improve our services
‍Contract – to provide a quote or respond to a specific request you’ve mades

7. Cookies and Analytics

We use cookies and tracking technologies to help us understand how people use our website and to improve the user experience.

We use:

‍Google Analytics 4 – to track website traffic and user behavior
‍Microsoft Clarity – to view anonymised session recordings and click heatmaps

These tools collect usage data like page views, time on site, and device/browser type.
They do not collect personal information such as your name or email address.
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We use CookieYes, a consent management platform, to provide you with control over which types of cookies you accept. When you visit our site for the first time, you'll see a cookie banner that allows you to:
Accept all cookies
Reject non-essential cookies
Choose your cookie preferences by category (e.g. analytics, marketing)

You can change or withdraw your consent at any time by clicking the Cookie Settings button in the bottom left hand corner of any page on our site. Non-essential cookies (such as Google Analytics and Microsoft Clarity) are only set after you give your explicit consent.

8. Third-Party Services We Use

To provide a smooth experience and manage your enquiries, we work with a small number of trusted third-party service providers. These tools help us operate the website, manage appointments, generate quotes, and understand how our site is being used. They may store personal data that you submit through our website.The services we currently use include:

‍InteractiveCalculator.com – Your submitted information is securely processed and stored on servers hosted by Google Cloud and Amazon Web Services in the EU and the US. InteractiveCalculator complies with GDPR and does not access or share your data, except when you explicitly forward it through integrations such as Zapier.

‍CozyCal – We use CozyCal to manage viewing appointments. When you book an appointment with us, your name, email address, phone number, partner’s name and wedding details are stored securely by CozyCal. This helps us confirm and manage your booking.

Zapier – an automation service we use to securely transfer submitted data (e.g., from InteractiveCalculator and CozyCal) into our internal systems.

‍Google Sheets (Google Workspace) – used to store submitted customer data in a secure, access-restricted environment.

‍Google Analytics 4 – We use Google Analytics to understand how visitors interact with our website. This tool collects anonymous data such as pages visited, time spent on the site, and the type of device used. It does not collect any personal data like your name or contact details.

‍Microsoft Clarity – This tool allows us to see anonymised recordings of how users move through our website. It helps us improve usability and design by showing where users click and scroll. No personal details are recorded.

‍Webflow – Our website is built and hosted using Webflow. While Webflow hosts the structure and design of the website, it does not collect or store the personal information you submit through forms.

We ensure all data processors we work with meet GDPR standards for security, confidentiality, and lawful processing.

9. Data Retention

We retain your personal information only for as long as necessary to:

Respond to your enquiry
Manage appointments or quotes
Comply with legal or tax obligations

If you would like us to delete your data sooner, just contact us.

10. International Data Transfers

Data may be stored and processed in the UK, EU, and the US depending on the platforms used (Google Cloud or AWS). We ensure that all third parties who manage your data — including InteractiveCalculator, CozyCal, Zapier, and Google — meet GDPR requirements and provide safeguards such as Standard Contractual Clauses (SCCs) for any data transfers outside the UK/EU.

11. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Withdraw consent for us to contact you
Object to our processing of your data for marketing purposes

To make any request, email us at: weddings@notleyfarm.co.uk

12. Data Security

We take appropriate technical and organisational measures to keep your personal data safe, including SSL encryption and access controls on platforms we use.

13. Changes to This Policy

We may update this privacy policy from time to time. The latest version will always be published on our website.

14. Contact Us

If you have any questions or concerns about this policy or how your data is used, please get in touch:

Email: weddings@notleyfarm.co.uk
Notley Tythe Barn, Long Crendon, Buckinghamshire, HP18 9ER