TERMS & CONDITIONS

These are the terms and conditions on which we supply services to you. The services are described in our quotation to you and in our FAQ. Please read these terms carefully before booking with us.This booking is for the sole use of the Barn andGardens on the stated date.  It is for the stated minimum spend for catering and beverages, depending on the day and time of year, plus venue hire, as detailed on our website.  Our minimum catering charge is £60 per head dependent on your menu choices and number of guests. This may or may not be followed by an evening party as preferred.  

PAYMENT TERMS

Our payment terms are a deposit of £1000 and £50 for the DJ, if required, to reserve your date with the balance of the Barn Hire and 50% of the estimated costs payable six months before your date. The remaining balance of the estimated cost is payable four weeks in advance of your date with any remaining invoiced balance payable two weeks after.  Final numbers are required four weeks before your date. We may suspend the services if you do not make a payment when due, as agreed at booking. If you do not pay us an instalment for the services when required and you still do not make payment within 7 days of us reminding you that payment of the instalment is due, we may refuse to perform the services until you have paid us the outstanding amounts.

CANCELLATION TERMS

We strongly recommend that you obtain suitable insurance cover against the costsassociated with the necessity of cancelling, changing or varying your booking.

Cancellation by Notley Tythe Barn

Unless we cancel your booking because you have breached the terms of your Agreement, or due to an Unexpected Event (please see Booking Term 3) we will refund all payments made by you if we (The Notley Tythe Barn) cancel your booking.

Cancellation by You (the Client)

2.1 If you wish to cancel your Booking, for whatever reason, you must contact us in writing (which can be by email).  Unless we agree otherwise with you, your cancellation will be effective from the date that we receive your request to cancel.

2.2Please Note: We will treat each written notice to cancel that we received from you (even if from only one of you) as being communicated jointly for and on behalf of all Client(s) name on the Booking and Contract Agreement.

2.3If you cancel your booking, you agree that the payment terms set out in the Payment Terms table above apply.  All monies once paid are non-refundable.

Unexpected Events

3.1An Unexpected Event (otherwise known as a ‘force majeure event’) means a cause or circumstance not within our reasonable control (as listed below) which effects the performance of our obligations under our Agreement.

• Acts of God (flood, drought, earthquake, other natural disaster, severe weather warning or adverse weather event).
• Collapse of buildings, fire, explosion or accident.
• Epidemic or pandemic (this includes but is not limited to Covid-19).
• Terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relation.
• Nuclear, chemical or biological contamination or sonic boom.
• Any law or any action taken by a government or public authority including with limitation imposing an export or import restriction, quota or prohibition
• Interruption or failure of utility service.

3.2If we are delayed, hindered or prevented from providing our venue and / or performing any of the services, due to an unexpected event, we will take reasonable steps to minimise the impact of such unexpected event.  
Please Note: We will not be in breach of our obligations to you under our agreement to the extent we are delayed, hindered or prevented from doing so to you due to the unexpected event.

3.3If an unexpected event occurs, we will discuss, with you, our proposed steps to minimise the impact and the options.  These options will differ on a case-by-case basis depending on the nature of your booking and impact of the unexpected event.

3.4We will offer a new date, like for like, where available, at no financial impact to yourselves and will move all monies paid by you to the new agreed date.  This date will become your new contracted date.

3.5If your Booking is cancelled as a direct result of an Unexpected Event, you will be entitled to a return of monies paid under our Agreement less:

• Our reasonable expenses incurred in direct relation to your booking up to the date of cancellation and our unavoidable expenses we will incur in relation to your booking after the date of the cancellation (for example, expenses we are committed to pay to suppliers and pre ordered products that we cannot cancel).
• Our unavoidable expenses we will incur in relation to your Booking after the date of the cancellation (for example, expenses we are committed to pay to suppliers and pre ordered products that we cannot cancel).

Please Note:When calculating our reasonable expenses incurred in relation to your booking we may include our overhead expenses relevant to our booked venue use and services (staffing and maintenance cost to prepare the venue for and provide services associated with your booking). We will make every effort to calculate our retained costs as quickly as possible and will also deduct any costs we are able to mitigate.

3.6Upon your cancellation of your Booking, due to an Unexpected Event, we will refund the balance to you within 14 days of our confirming our total retained costs if you do not wish to postpone to a new agreed date.

Other Important Terms

We can withdraw additional services/ extras. We can stop providing an additional service/ extra. We will let you know in advance and we will refund any sums you have paid in advance for services which will not be provided.

You will not receive a written quotation before 18 months prior to your date. Your quotation may be subject to changes including suppliers price increases and any Government legislation changes beyond our control.

We are not responsible for any loss of or damage to your property or possessions. We shall not be liable for any loss or damage to any property, equipment, stock, vehicles, or possessions brought to the venue by you or your guests, or staff hired by us on your behalf. You acknowledge and accept that any property or possessions will remain under your control and care before, during, and after the Event Date, and you are in the best position to insure such property against theft or damage.

Parking. We will explain to you either in this contractor subsequently where and how you, your guests and your contractors may park on and around the date of performance of the services. You agree to comply with our rules, and to be responsible for your guests and contractors complying with those rules.  Any damage caused to our property by you or any other person failing to comply with the parking rules arising out of or in connection with your event and the preparation etc of your event will be charged to you.

Own alcohol. No alcohol may be brought on site without prior permission including drinks bought by guests for personal consumption. The venue licensees reserve the right to confiscate any unauthorised alcohol and ask the offending guests to leave the property. Persistent offending may result in the venue closing immediately and a £500 fine being issued to the wedding couple.

If any alcohol is given as a gift, please ensure that you make one of the management staff aware so that they can place it in safekeeping, and prevent any fines being incurred.

Zero tolerance policy. We take a zero tolerance policy to illegal drugs, anti-social behaviour or the causing of damage to our property or that of our neighbours (any of which shall constitute “Anti-Social Behaviour”). If you, any of your guests, or your contractors are found to been engaging in Anti-Social Behaviour, then we may at our absolute discretion eject such person or persons from the premises, and/or terminate the event forthwith requiring all persons to leave our premises. You will not be entitled to any refund or compensation in such circumstances, so it is in your interests to ensure that the event is a safe and friendly event for all parties.
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Venue FAQs. Further conditions applicable to your event are included in our FAQ document, available at https://www.notleyfarm.co.uk/frequently-asked-questions

The FAQs are part of these Terms and Conditions.